Committee of the Whole Minutes for March 23, 2020

Summary

PRESENT: Mayor Barbara Roden Councillor Jonah Anstett Councillor Nadine Davenport - telephone Councillor Debra Tuohey Daniela Dyck, Interim Chief Administrative Officer Yoginder Bhalla, Chief Financial Officer Brian Bennewith, Public Works Foreman, Media & Public EXCUSED: Councillor Marilyn Anderson

BI Report – CFO Bhalla presented the annual update for 2019 Auditor are not able to attend for Wednesday meeting due to essential travel only being enforced by the company, CFO Bhalla has received all info and will present the report. Report for WTP submitted, 1.3 million coming from Province Approx. 900 thousand in the bank Approx. 3 million available for borrowing from the unutilized WTP loan funding. STP complete, funding received Our audit is complete we are able to move forward with projects. BI reports are available for Council; however, the cost is high to have the public access to the license. CFO is working on implementing access to the public as requested. Working on linking asset management reports live and available to the public, as well as improving mapping. Working on this with the TNRD Building Inspector. Financials CFO Bhalla provided a detailed explanation of the accounts and balances, clarifying negative variances, and required transfers. Sewer Operations fund shows a slightly negative balance, this is a budget variance. Water operating fund shows excess revenues, these will be used to pay down loan Presentation of Asset Management access on the Village website. GS Mapping demonstration.

Council Procedures Bylaw No. 834, 2020 Discussion and public input to include limiting Public attendance and allow participation via telephone or email during the State of Emergency and the provision to allow video conference Council Meetings during a declared State of Emergency with no quorum required to physically attend at Council Chambers Village is moving forward with setting up Microsoft Team Viewer should be completed this week, and the Village will be able to host meetings.

Council Committee Appointments Councillor Tuohey to be appointed as liaison to the Health Action Coalition and Council Anderson be appointed as the alternate. Council Tuohey be appointed as the liaison to the HUB board meetings, Councillor Anderson is appointed alternate. Resend letter to the Historic Hat Creek Society indicating Ashcroft’s liaison and alternate appointments.