Ashcroft Council Meeting June 22nd, 2020

PRESENT: Mayor Barbara Roden Councillor Nadine Davenport Councillor Debra Tuohey Daniela Dyck, Chief Administrative Officer Yoginder Bhalla, Chief Financial Officer Amy O’Rourke, NDIT Intern EXCUSED: Councillor Marilyn Anderson Councillor Jonah Anstett

Planning Services Report to Council – for information in regard to items 5.2, 5.3 and 5.4 5.2 OCP Amendment 2020 Bylaw No. 837 – 3rd Reading M/S Roden / Davenport “That Council approve 3rd Reading of Bylaw No. 837, OCP Amendment 2020.” CARRIED Unanimous 5.3 Zoning Amendment 2020 Bylaw No. 838 – 3rd Reading M/S Roden / Tuohey “That Council approve 3rd Reading of Bylaw No. 838, Zoning Amendment 2020.” CARRIED Unanimous 5.4 Draft – No Disturbance Archaeology Section 219 Covenant M/S Roden / Davenport “That the Mayor and Chief Administrative Officer be authorized to execute the Section 219 ‘no disturbance’ covenant on behalf of the Village of Ashcroft for rezoning application RZ-20-01”

CFO Presentation Evacuation Plan – Digital CFO Bhalla provided Council with a review of the proposed evacuation route from the Mesa Subdivision stating the plan became a priority after the 2017 wildfires. The plan focus is how to get residents out and cost to build roads. Demo of the Evacuation Route was provided from the Village website under the Services tab. Several routes were considered and evaluated to determine the most feasible road to be build. The intent of this project is to determine costs and identify possible routes. Waiting of lidar data from the Fraser basin Council, this data will assist in further planning. The cost to build a road is approximately 1 million dollars. This info provides another level of protection if an emergency event required evacuation. Council wondered if there was a consideration of a second permanent road into the Mesa? A second road is feasible but expensive. Website updates, Council was asked to provide feedback Benchmarking comparison of asset management and GIS – we offer the same level of services at a fraction of the cost. Brief demonstration of the public works interface, on the asset management mapping services.

Request to Host Screening of the Twilight Zone M/S Davenport / Tuohey “That Council allocate up $2000 for a screening of the Twilight Zone date to be determined at a future time.” CARRIED Unanimous Canada Day Committee – WRAPS Park Use Request M/S Tuohey / Davenport “That Council give permission for park use, provide barricades and power at the proposed locations.” CARRIED Unanimous

Mayor Roden – Report TNRD – asking for $35,000 to complete a feasibility study for the development of a studio for the filming industry in the TNRD region, developers are already contacting the Film Commission advising they wish to see the outcome of the study once its completed. TNRD working with SD 73 to utilize Sandman Centre meeting room space for board meetings RCMP letter is drafted and has been forwarded to Cache Creek for support BC Assessment – UBCM Virtual Meeting Request M/S Tuohey / Roden “That the UBCM Virtual Meeting Request be received and filed.” CARRIED Unanimous